The Post-16 Transfer Process

A young person who has an education, health and care plan (EHCP) and is due to move on to a post-16 placement (such as a college or sixth form) in September, will have the opportunity to state their placement preference(s) using the SENAR post-16 preference form. The preference form will be sent to your current school for you to complete.

What Does the Young Person Need To Do?

  • A young person who is resident in Birmingham must complete the city council preference form specifically for learners with an EHCP.
  • If any of their preferences are for a placement in another local authority they must still complete the city council preference form and name their preferences.
  • Birmingham City Council is required to consult a post-16 placement, before it can be named in their EHCP.
  • Post-16 placements will be allocated in accordance with the SEND code of practice 2015 and the admissions criteria described in this guide.
  • Each young person will be given the opportunity to make representations and to discuss any concerns they have with their SENAR officer, whose name and contact details will be in the correspondence relating to the proposed placement.
  • If a young person or their parent/carer disagrees with the offer, they can appeal to the SEND Tribunal Service. The contact details will be included in the letter sent with their final amended EHCP.
Please note:

The Children and Family Act 2014 states that, when amending an EHCP, local authorities must make arrangements to enable young people to say where they would prefer to receive their post-16 education or training.

It may not always be possible to allocate the preferred placement.

To maximise a student’s opportunities for a preferred placement being allocated we recommend four preferences are stated on the preference form.

Birmingham City Council must comply with a young person’s preference for a local college or sixth form unless the:

  • placement is unsuitable to their age, ability, aptitude or SEN
  • placement would be incompatible with the efficient education of the other young people with whom they would be educated
  • placement would be incompatible with the efficient use of resources

Timeline for the Post-16 Transfer Process

Summer Term onwards – Year 10

  • Attend open days at appropriate post-16 placements and apply directly to the setting.
  • The colleges need to inform SENAR of all applications received from young people with an EHCP.

By end of Summer Term – Year 10

  • School careers adviser arranges a full careers guidance interview and issues a Career Action Plan for all those with an EHCP
  • School or placement SENCO arranges the annual review meeting in order to complete the annual review form and if needed, make changes to the EHCP
  • Student, parent or carer completes the post-16 preference form and sends it to Birmingham City Council
  • The current school or placement sends the completed EHCP template, career action plan, up-to-date school reports, annual review report form and the student’s preference form to

Year 11 – Autumn Term

  • SENAR will consult with the young person, parental or carer’s preferred options.
  • SENAR will also consult with other appropriate placements that are in the student’s local community if necessary.

By 31st March – Year 11

  • Final or amended final EHCP will be issued to name the young person’s allocated post-16.